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Central Coast
Regional District

CENTRAL COAST REGIONAL DISTRICT

REGULAR BOARD MEETING AGENDA - April 9, 2015 9:00 am

PART I - INTRODUCTION

1. Call to Order
a. (Opening Reflection/Prayer)
b. (Swearing in of Directors/Alternates; appointment of Chair/Acting Chair)

2. Adoption of Agenda
a. (Introduction of late items)

3.   Disclosures of Financial Interest
The Chair to remind Board Members of the requirements of Sections 100(2)(b) and 101(1)(2) and (3) of the Community Charter to disclose any interest during the meeting when the matter is discussed.

A declaration under these section(s) requires that the nature of the interest must be disclosed. Consequently a member who has made a declaration must not preside, participate in, or be present during any discussion or decision making procedure relating to the matter the subject of the declaration.

The following pro forma declaration is provided to assist in making the disclosure:

“I, Board Member ***** disclose that in accordance with Sections 100(2)(b) and 101(1)(2) and (3) of the Community Charter, I have a ******* (indirect/direct)  **** (pecuniary/other) interest that constitutes a conflict of interest in item *** (*).

The reason for my declaration is: the item being discussed is ********.

I will leave the room during the discussion of this item, in accordance with Section 101(1) and (2) of the Community Charter. “

4. Disclosures of Interests Affecting Impartiality
The Chair to remind Board Members that in the interest of good governance, where there is a perceived interest that may affect their impartiality in consideration of a matter, a declaration should be made.  This declaration does not restrict any right to participate in or be present during the decision-making procedure.  

The following pro forma declaration is provided to assist in making the disclosure.

“With regard to ...... the matter in item x..... I disclose that I have an association with the applicant (or person seeking a decision). As a consequence, there may be a perception that my impartiality on the matter may be affected. I declare that I will consider this matter on its merits and vote accordingly.”

(A) IN CAMERA MATTERS
(a) Matters Brought out of Camera

(B) ADOPTION OF MINUTES
(a) Regular Board Meeting Minutes dated March 12, 2015

PART II- PUBLIC CONSULTATION

1. Delegations
a. 9:00 am - Jay Cheek, PMT Chartered Accountants - see item C(b)(i)
b. 1:00 pm - Christina Hoppe, Carnivore Working Group regarding public safety

2. Public Questions and Comment Period

PART III - LOCAL GOVERNANCE


(C) OPERATIONS UPDATES & POLICY MATTERS ARISING

Administrative Services
(a) Chief Administrative Officer Report dated April 1, 2015
(i) Records Management Report dated April 1, 2015

Financial Services
(b) Financial Matters
(i)   PMT Chartered Accountants - Presentation of Audit Report 2014 (see delegation)
(ii)  PMT Chartered Accountants - Audit Planning letter dated February 17, 2015 - to be received
(iii)  2014 Draft Audited Financial Statements - for approval
(iv)  Financial Report - January to March, 2015 Actual vs Budget

Development Services
(c) Economic Development - Staff Report dated April 1, 2015
(d) Land Use Planning
(i) Report dated April 1, 2015
  (ii) Official Community Plan Advisory Committee (OCPAC) Minutes dated March 18, 2015 to be received
  (iii) Official Community Plan Advisory Committee (OCPAC) - Terms of Reference for adoption by CCRD Board of Directors

Public Works
(e) Public Works Managerīs Report dated April 1, 2015

Leisure Services Commissions
(f) Centennial Pool Commission - minutes dated March 24, 2015

Protective Services
(g) nil
 
Transportation Services
(h) Bella Coola Airport/Denny Island Airport
(i) Transportation Services report dated April 1, 2015
(ii) Bella Coola Air, Comprehensive General Liability Insurance

(D) EXECUTIVE REPORTS
(a) Chairīs Report
Electoral Area Reports
i) Area A
ii) Area B
iii) Area C - Selina Robinson re: Questions from CCRD for Ministry Estimates           
iv) Area D
v) Area E

(E) BYLAWS AND POLICIES
(a) A-13 Entrance Window Advertising
(b) A-19 Distribution of Bylaws
(c) E-4 Regional Perspective on Board Operations
(d) F-1 Payment Distribution Schedule
(e) F-15 Receipts and Deposits Handling
(f) A-22 Safety Management Policy - Bella Coola Airport
(g) Bylaw No. 448 - Swimming Pool Rates and Charges

PART IV- GENERAL BUSINESS

(F) GENERAL CORRESPONDENCE

(G) ADJOURNMENT  


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