Policy A5 (b) Board Meeting Agenda Policy

Policy No. A-5(b)

CENTRAL COAST REGIONAL DISTRICT



Policy Title: Board Meeting Agenda Policy

Mission Statement:  “Serving central coast communities to advance economic self-
                                    reliance, good health and cross-cultural reconciliation”

Policy Background:  The Board has, in its Procedures Bylaw, adopted an agenda format
that is shared by many municipalities and regional districts.  The
agenda served the purpose of ensuring that the Board's meetings
conformed to statutory requirements, and that all the business
required to be dealt with by the Board be dealt with in an orderly
manner.  The agenda did not, however, provide for as much time
as may be desirable to debate issues of importance to the region's
communities.

Policy Goal: It is the goal of this policy to reserve Regional Board Meeting
prime time to the consideration, reflection and debate of policies
that contribute to the Regional District's Mission Statement.

Policy Objectives:

1) Directors will have read the agenda material prior to a Board Meeting.

2) Directors will ensure that their alternates are fully informed of current issues and
the alternate will have read the agenda material prior to a Board Meeting if it is
expected that he/she will attend on behalf of the director.

3) To allow such additional time on the agenda as may be required to perform the
Board's statutory duties.

4) To implement this policy and amend the agenda notwithstanding the agenda
format prescribed in the Regional District's Procedures Bylaw.

Initially approved at the regular Board Meeting of October 11, 2000.
Last reviewed and confirmed (amended) at the regular Board Meeting of
January 9, 2002.
Next scheduled to be reviewed April 1, 2005.
Amended April 7, 2004.